Where Did It Go in Word 2007?
Mel Babb

It always takes me time to adjust to a new version of a software program.
Even though I have worked and played and taught on computers for (oh, my) over 20 years, I still get stumped, aggravated and frustrated. To make the transition I constantly have to remind myself to allow more time to do things. After a few uses of the new stuff, I’m happy with it. By the time a few months have passed, I begin to forget the old way. This, I say to encourage all of you who now have Vista and Office 2007.
Here’s some great help for all of you who are now using (or trying to use) the new Office 2007 programs. Search Google for "Guides to the 2007 office system". Choose the first hit Guides to the 2007 Office system user interface - Training ... It’s this website, office.microsoft.com/en-us/training/HA102295841033.aspx?pid=CL100788241033.
Scroll to the middle and click a program, for instance, Word 2007. After you click Start the guide, in the middle of the next page that displays, click Start on the next page. After that, you can select the command you want in the 2003 version of the program and the window will change to a 2007 screen and outline in gold (orange color) where the command is in Word 2007. Click on that window and the screen will return to the Word 2003 screen. Then you can switch to your 2007 program and keep on working.
imageFor instance, if you want to change margins in Word 2007, on the 2003 screen, click File, Page Setup. The screen changes to Word 2007 and highlights where you click in 2007. You would then switch to your document and click the Page Layout tab on the ribbon (the new combined menu and toolbars). Then click on margins.
imageYou all do know that you can have the Internet Explorer open and another program (like Word) open. To switch to the other one, just click on what you want on the taskbar at the bottom of the screen. Each open program will show in a rectangle with its program icon and the name of the file that’s open. Just click the one you want to go to.

Download 2003 to 2007 Guides
If you want, you can download these interactive guides to your hard drive. First, I suggest that you create a folder in My Documents called 2007 Guides. Download the file to there. When you open the file, it will ask if you want to install the files. Click Yes. At the next box, browse to the 2007 Guides folder and click OK. The folder will then have 2 files in it. Use the one that starts with Interactive. You can delete the other one, if you wish.
Make Word 2007 Single Space
imageYou may be frustrated because every time you press enter (which creates a new paragraph), too much space is created between the lines. To “fix” this, on the ribbon, click on the icon that says no spacing, near the middle of the ribbon. That will make the line spacing return to what you were used to in Word 2003. The new “Normal” adds extra space after the line every time you press Enter. It is not as much as a full line. This is to give a break between paragraphs without having to add an extra blank line. That’s the way magazines and books do it. However, if you are typing a name and address, one line under the other, you want just regular single spacing. So you would click the “No Spacing” between paragraphs icon.
imageTo use the new Normal with the extra spacing between paragraphs and occasionally change to single spacing, you can press Shift+Enter. This will put in a line break, but not a line feed. The character that shows when you have the marks showing on your screen is image. That way you do not have to click back and forth between the Normal and No Spacing icons.
The new Office Button Sort of Replaces File Menu
Where did Tools, Options go?
Clicking this button gives access to many familiar commands, like Save and Print. Also, it includes the Options Command on the bottom right.
A Word Reference for Many Commands
This is arranged by the menu in Word 2003. It shows 2003, 2007 and shortcut keys for the commands. To find the location of the command in 2007, first Click the tab, then look at the section which is underneath the icons, then in that section find the icon you want. The dialog box that opens next will look pretty similar to the way it was in 2003.

Word Command Locator Reference

 

Word 2003 Location

Word 2007 Location

Keys

 

Print Screen

Press PrtSc (print screen) button

 

 

Print ActiveWindow

Alt+PrtScreen button

 

 

Set Margins

Page Layout | Page Setup | Margins

DblCl in gray area of ruler bar

File,

New

Office Button | New

Ctrl+N

File,

Open

Office Button | Open

Ctrl+O

File,

Close

Office Button | Close

Ctrl+W

File,

Save

Quick Access Toolbar | Save

Ctrl+S

File,

Save

Office Button | Save

Ctrl+S

File,

Save As

Office Button | Save As

 

File,

File Search

Use search in Microsoft Windows to find files

Ctrl+F

File,

Web Page Preview

Office Button | Word Options | Customize | All Commands | Web Page Preview

 

File,

Page Setup

Print Preview | Page Setup | Page Setup

 

File,

Page Setup

Page Layout | Page Setup | Page Setup

 

File,

Print Preview

Office Button | Print | Print Preview

Ctrl+F2

File,

Print

Office Button | Print

Ctrl+P

File,

Print

Print Preview | Print | Print

 

File,

Properties

Office Button | Prepare | Properties

 

File,

Recently Used Documents

Office Button | Most Recently Used Documents

 

File,

Sign Out

Removed from product

 

File,

Exit

Office Button | Exit

Alt+F4

Edit,

Undo

Quick Access Toolbar | Undo

Ctrl+Z

Edit,

Redo

Quick Access Toolbar | Redo

Ctrl+Y

Edit,

Cut

Home | Clipboard | Cut

Ctrl+X

Edit,

Copy

Home | Clipboard | Copy

Ctrl+C

Edit,

Office Clipboard

Home | Clipboard | Office Clipboard

 

Edit,

Paste

Home | Clipboard | Paste

Ctrl+V

Edit,

Paste

Home | Clipboard | Paste | Paste

Ctrl+V

Edit,

Paste Special

Home | Clipboard | Paste | Paste Special

 

Edit,

Paste as Hyperlink

Home | Clipboard | Paste | Paste as Hyperlink

Ctrl+K

Edit,

Clear (Formats)

Home | Font | Clear Formatting

 

Edit,

Select All

Home | Editing | Select | Select All

Ctrl+A

Edit,

Find

Home | Editing | Find

Ctrl+F

Edit,

Replace

Home | Editing | Replace

Ctrl+H

Edit,

Go To

Home | Editing | Find | Go To

Ctrl+G

Edit,

Links

Office Button | Prepare | Edit Links to Files

 

Edit,

Object

Double-click an object to edit it.

 

View, 

Task Pane

Some Dialog Box Launchers display a task pane.
For example, the Dialog Box Launcher in the Styles group of the Home tab displays the Styles task pane.

Ctrl+F1

View,

Toolbars (Standard) same for all. Go to related tab

Toolbars have been removed from the product.
Most commands on the Standard toolbar, are on Home tab. The Ribbon changes to open relevant tools when that kind of item is clicked. For Instance when a picture is clicked the Picture tools will show on the ribbon

 

View,

Toolbars (Customize)

Office Button | Word Options | Customize (Word Options is at the bottom of the box).

 

View,

Ruler

Print Preview | Preview | Show Ruler

 

View,

Ruler

View | Show/Hide | Ruler

 

View,

Header and Footer

Insert | Header & Footer

DblClick in top or bottom of doc

View,

Markup

Review | Tracking | Show Markup

 

View,

HTML Source

Removed from product

 

View,

Full Screen

Office Button | Word Options | Customize | All Commands | Full Screen Reading

 

View,

Zoom

Print Preview | Zoom | Zoom

 

View,

Zoom

View | Zoom | Zoom

 

View,

Zoom

Status Bar | Zoom Slider

 

Insert,

Break

Insert | Pages | Page Break

 

Insert,

Page Numbers

Insert | Header & Footer | Page Number

 

Insert,

Page Numbers

Header & Footer Tools | Design | Header & Footer | Page Number

 

Insert,

Date and Time

Insert | Text | Date & Time

Alt+Shf+D
Updates

Insert,

Date and Time

Header & Footer Tools | Design | Insert | Date & Time

 

Insert,

AutoText (AutoText)

Insert | Text | Quick Parts

 

Insert,

AutoText (New)

Office Button | Word Options | Customize | All Commands | Create AutoText

 

Insert,

AutoText (List of AutoText Entries)

Insert | Text | Quick Parts

 

Insert,

Field

Insert | Text | Quick Parts | Field

 

Insert,

Field

Header & Footer Tools | Design | Insert | Quick Parts | Field

 

Insert,

Symbol

Insert | Symbols | Symbol

 

Insert,

Comment

Review | Comments | New Comment

 

Insert,

* Number

Insert | Symbols | Number

 

Insert,

Reference (Footnote)

References | Footnotes | Footnote and Endnote Dialog

 

Insert,

Reference (Caption)

References | Captions | Insert Caption

 

Insert,

Reference (Cross-reference)

Insert | Links | Cross-reference

 

Insert,

Reference (Cross-reference)

References | Captions | Cross-reference

 

Insert,

Reference (Index and Tables)

References | Table of Contents | Table of Contents

 

Insert,

Reference (Index and Tables)

References | Index | Insert Index

 

Insert,

Reference (Index and Tables)

References Table of Authorities | Insert Table of Authorities

 

Insert,

Picture (Clip Art)

Insert | Illustrations | Clip Art

 

Insert,

Picture (Clip Art)

Header & Footer Tools | Design | Insert | Clip Art

 

Insert,

Picture (From File)

Insert | Illustrations | Picture

 

Insert,

Picture (From File)

Header & Footer Tools | Design | Insert | Picture

 

Insert,

Picture (From File)

Chart Tools | Layout | Insert | Picture

 

Insert,

Picture (From Scanner or Camera)

Removed from product

 

Insert,

Picture (AutoShapes)

Drawing Tools | Format | Insert Shapes

 

Insert,

Picture (WordArt)

Insert | Text | WordArt

 

Insert,

Picture (Organization Chart)

Insert | Illustrations |  SmartArt

 

Insert,

Picture (Chart)

Insert | Illustrations | Chart

 

Insert,

Diagram

Insert | Illustrations | SmartArt

 

Insert,

Text Box

Insert | Text | Text Box | Text Box

 

Insert,

Text Box

Chart Tools | Layout | Insert | Draw Text Box | Text Box

 

Insert,

Text Box

Text Box Tools | Format | Text | Draw Text Box | Text Box

 

Insert,

File

Insert | Text | Object | Text from File

 

Insert,

Object

Insert | Text | Object

 

Insert,

Bookmark

Insert | Links | Bookmark

 

Insert,

Hyperlink

Insert | Links | Hyperlink

 

Format,

Theme

Page Layout | Themes | Themes

 

Format,

Frames

Office Button | Word Options | Customize | All Commands | Frames

 

Format,

Frames (New Frames Page)

Office Button | Word Options | Customize | All Commands | New Frames Page

 

Format,

AutoFormat

Office Button | Word Options | Customize | All Commands | AutoFormat

 

Format,

Styles and Formatting

Home | Styles | Styles

 

Format,

Reveal Formatting

Office Button | Word Options | Customize | All Commands | Reveal Formatting

 

Format,

Object

Click the object, and then click the Ribbon tab with tools for that object

 

Tools,

Letters and Mailings (Envelopes and Labels) tools

Mailings | Create | Labels

 

Tools,

Letters and Mailings (Letter Wizard)

Removed from product

 

Tools,

Macro (Macros)

Developer | Code | Macros

 

Tools,

Macro (Macros)

View | Macros | Macros

 

Tools,

Macro (Record New Macro)

Developer | Code | Record Macro / Stop Recorder

 

Tools,

Macro (Record New Macro)

View | Macros | Macros | Record Macro / Stop Recorder

 

Tools,

Macro (Security)

Developer | Code | Macro Security

 

Tools,

Macro (Visual Basic Editor)

Developer | Code | Visual Basic

 

Tools,

Macro (Microsoft Script Editor)

Removed from product

 

Tools,

Templates and Add-Ins

Developer | Templates | Document Template

 

Tools,

AutoCorrect Options

Office Button | Word Options | Proofing | AutoCorrect Options

 

Tools,

Customize

Office Button | Word Options | Customize

 

Tools,

Show Signature

Office Button | Finish | Add a Digital Signature

 

Tools,

Options

Office Button | Word Options

 

Table,

Draw Table table

Table Tools | Design | Draw Borders | Draw Table

 

Table,

Draw Table table

Table Tools | Design | Draw Borders | Draw Table

 

Table,

Draw Table

Home | Paragraph | Borders | Draw Table

 

Table,

Draw Table

Insert | Tables | Table | Draw Table

 

Table,

Draw Table

Table Tools | Design | Table Styles | Borders | Draw Table

 

Table,

Insert (Table)

Insert | Tables | Table | Insert Table

 

Table,

Insert (rows, columns

Table Tools | Layout | Rows & Columns | Insert Left

 

Table,

Insert (Cells),

Table Tools | Layout | Rows & Columns | Dialog Box Launcher

 

Table,

Delete (Table) cells, columns rows

Table Tools | Layout | Rows & Columns | Delete | Delete Table, etc.

 

Table,

Select (Table) cell, column, row

Table Tools | Layout | Table | Select | Select Table

 

Table,

Merge Cells

Table Tools | Layout | Merge | Merge Cells

 

Table,

Split Cells

Table Tools | Layout | Merge | Split Cells

 

Table,

Split Table

Table Tools | Layout | Merge | Split Table

 

Table,

Table AutoFormat

Table Tools | Design | Table Styles

 

Table,

AutoFit (AutoFit to Contents)

Table Tools | Layout | Cell Size | AutoFit | AutoFit Contents

 

Table,

AutoFit (AutoFit to Window)

Table Tools | Layout | Cell Size | AutoFit | AutoFit Window

 

Table,

AutoFit (Fixed Column Width)

Table Tools | Layout | Cell Size | AutoFit | Fixed Column Width

 

Table,

AutoFit (Distribute Rows Evenly)

Table Tools | Layout | Cell Size | Distribute Rows

 

Table,

AutoFit (Distribute Columns Evenly)

Table Tools | Layout | Cell Size | Distribute Columns

 

Table,

Heading Rows Repeat

Table Tools | Layout | Data | Repeat Header Rows

 

Table,

Convert (Text to Table)

Insert | Tables | Table | Convert Text to Table

 

Table,

Convert (Table to Text)

Table Tools | Layout | Data | Convert to Text

 

Table,

Sort

Home | Paragraph | Sort

 

Table,

Sort

Table Tools | Layout | Data | Sort

 

Table,

Formula

Table Tools | Layout | Data | Formula

 

Table,

Show Gridlines

Table Tools | Layout | Table | Show Gridlines

 

Table,

Table Properties

Table Tools | Layout | Cell Size | Properties

 

Table,

Table Properties

Table Tools | Layout | Table | Properties

 

Window,

New Window  window

View | Window | New Window

 

Window,

Arrange All

View | Window | Arrange All

 

Window,

Compare Side by Side with

View | Window | View Side by Side

 

Window,

Split

View | Window | Split

 

Window,

Currently Open Documents

View | Window | Switch Windows | Window Name Goes Here

 

Help,

Microsoft Office Word Help  help

Upper Ribbon | Help

 

Help,

Show the Office Assistant

Removed from product

 

Help,

Microsoft Office Online

Office Button | Word Options | Resources | Microsoft Office Online

 

Help,

Contact Us

Office Button | Word Options | Resources | Contact Us

 

Help,

Check for Updates

Office Button | Word Options | Resources | Check for Updates

 

Help,

Detect and Repair

Office Button | Word Options | Resources | Diagnose

 

Help,

Activate Product

Office Button | Word Options | Resources | Activate Product

 

Help,

Customer Feedback Options

Office Button | Word Options | Trust Center | Protecting Your Privacy | Customer Experience Improvement Program

 

Help,

About Microsoft Office Word

Office Button | Word Options | Resources | About

 

Drawing,

Draw (Rotate or Flip - Flip Horizontal)

Page Layout | Arrange | Rotate | Flip Horizontal

 

Drawing,

Draw (Rotate or Flip - Flip Vertical)

Page Layout | Arrange | Rotate | Flip Vertical

 

Drawing,

Draw (Text Wrapping)

WordArt Tools | Format | Arrange | Text Wrapping

 

Drawing,

Draw (Reroute Connectors)

Drawing Tools | Format | Insert Shapes | Edit Shape | Reroute Connectors

 

Drawing,

Draw (Edit Points)

Drawing Tools | Format | Insert Shapes | Edit Shape | Edit Points

 

Drawing,

Draw (Change AutoShape)

Drawing Tools | Format | Shape Styles | Change Shape

 

Drawing,

Draw (Change AutoShape)

Text Box Tools | Format | Text Box Styles | Change Shape

 

Drawing,

Draw (Set AutoShape Defaults)

Office Button | Word Options | Customize | All Commands | Set AutoShape Defaults

 

Drawing,

Select Objects

Ink Tools | Pens | Select | Select Objects

 

Drawing,

Select Objects

Home | Editing | Select | Select Objects

 

Drawing,

AutoShapes

Insert | Illustrations | Shapes

 

Drawing,

AutoShapes

Drawing Tools | Format | Insert Shapes

 

Drawing,

AutoShapes (More AutoShapes)

Insert | Clip Art

 

Drawing,

Line

Insert | Illustrations | Shapes

 

Drawing,

Line

Drawing Tools | Format | Insert Shapes

 

Drawing,

Arrow

Insert | Illustrations | Shapes

 

Drawing,

Arrow

Drawing Tools | Format | Insert Shapes

 

Drawing,

Rectangle

Insert | Illustrations | Shapes

 

Drawing,

Rectangle

Drawing Tools | Format | Insert Shapes

 

Drawing,

Oval

Insert | Illustrations | Shapes

 

Drawing,

Oval

Drawing Tools | Format | Insert Shapes

 

Drawing,

Text Box

Insert | Text | Text Box | Draw Text Box

 

Drawing,

Text Box

Chart Tools | Layout | Insert | Draw Text Box | Draw Text Box

 

Drawing,

Text Box

Text Box Tools | Format | Text | Draw Text Box | Draw Text Box

 

Drawing,

* Vertical Text Box

Insert | Text | Text Box | Draw Vertical Text Box

 

Drawing,

* Vertical Text Box

Chart Tools | Layout | Insert | Draw Text Box | Draw Vertical Text Box

 

Drawing,

* Vertical Text Box

Text Box Tools | Format | Text | Draw Text Box | Draw Vertical Text Box

 

Drawing,

WordArt

Insert | Text | WordArt

 

Drawing,

Diagram

Insert | Illustrations | SmartArt

 

Drawing,

Clip Art

Insert | Illustrations | Clip Art

 

Drawing,

Clip Art

Header & Footer Tools | Design | Insert | Clip Art

 

Drawing,

Picture

Insert | Illustrations | Picture

 

Drawing,

Picture

Header & Footer Tools | Design | Insert | Picture

 

Drawing,

Picture

Chart Tools | Layout | Insert | Picture

 

Drawing,

Ink Drawing and Writing

Review | Ink | Start Inking

 

Drawing,

Fill Color

Drawing Tools | Format | Shape Styles | Shape Fill

 

Drawing,

Line Color

Drawing Tools | Format | Shape Styles | Shape Outline

 

Drawing,

Line Style

Drawing Tools | Format | Shape Styles | Shape Outline | Weight

 

Drawing,

3-D Style

Drawing Tools | Format | 3-D Effects | 3-D Effects

 

Drawing,

Select Multiple Objects

Office Button | Word Options | Customize | All Commands | Select Multiple Objects

 

If you would like a file copy of this reference, email me with “Send Word Commands” as the subject. Then if you don’t know what menu has the command you want, you can use the search feature to find what you are looking for. For instance, Press Ctrl+F to open the Find box and type in header, and click “Find Next”. Take a little extra time to learn 2007 ways and soon you’ll be at home with it.
Till next time. Happy Computing.
Mel Babb © 2008